HCBS Consulting Services
Expert Consulting for Every Stage of Your Medicaid Journey
Access expert guidance on Medicaid waiver setup, state licensing, MCO enrollment, and regulatory strategy across every state — turning compliance barriers into operational advantages.
50
States Covered
500+
Waiver Applications
94%
First-Round Approval
15+
Years of Experience
98
Agencies Served
Our Consulting Services
Five consulting disciplines. One trusted partner.
From your first Medicaid waiver application to multi-state expansion, MCO enrollment, and ongoing compliance — we have the expertise to guide every step.
Why WCG / Waiver Academy
The most experienced HCBS consulting firm in the country
The Waiver Consulting Group has been the trusted partner for HCBS providers since 2008. We've navigated more Medicaid waiver applications, more state licensure processes, and more MCO credentialing engagements than any other firm — in every state, with every provider type.
When you engage WCG, you're not getting a general healthcare consultant. You're getting specialists who know the name of your state Medicaid director, have navigated your specific waiver type dozens of times, and know exactly where applications get stuck — and how to keep yours moving.
All 50 States
Our consultants have navigated every state Medicaid system, every waiver type, and every provider category — no new territory for us.
15+ Years Experience
The Waiver Consulting Group has been the trusted partner for HCBS providers since 2008 — with a track record no other firm can match.
94% Approval Rate
Our thorough preparation and experienced state relationships produce a first-round approval rate nearly 25 points above the national average.
Dedicated Project Teams
Each engagement is led by a dedicated project manager and subject matter expert — not passed off to junior staff or subcontractors.
AI-Powered Tools
We use proprietary AI tools — the Wizard Tool, Waiverlyn, and FIND by Waiver Group — to accelerate applications and find compliance answers fast.
Beyond the Engagement
We don't disappear after closing. Clients gain access to our portal, help center, and ongoing advisory support to navigate growth and change.
Our Process
From first call to full approval — a process built for results
Free Discovery Call
A 30-minute consultation to understand your goals, current status, and the best path forward — at no cost.
Custom Roadmap
We deliver a project-specific roadmap with timeline, milestones, deliverables, and investment within 48 hours.
Dedicated Team Assigned
Your project is staffed with a dedicated project manager, state expert, and subject matter specialist.
Execution & Updates
We manage the full process and provide weekly status updates through your dedicated client portal.
Approval & Launch Support
Beyond approval, we support implementation, staff training, and program launch to ensure sustainable success.
We operate in all 50 states
Our team has active relationships with Medicaid agencies, licensing boards, and MCOs in every state. No matter where your agency is located or where you want to expand, WCG has the expertise and the contacts to get you there.
What our clients are saying
"WCG navigated a 14-month HCBS waiver application in a state where we had no prior experience. Their team knew every contact at the state agency and every sticking point in the process. We couldn't have done it without them."
CEO
Multi-State Home Care Organization, Texas
Consulting Resources & Thought Leadership
Guides, reports, and webinars from the WCG consulting team
